Microsoft Visio 2016: A Comprehensive Guide
If you are looking for a powerful and versatile diagramming software, you might want to consider Microsoft Visio 2016. Visio 2016 is a part of the Microsoft Office family, and it allows you to create professional-looking diagrams for various purposes, such as flowcharts, org charts, floor plans, network diagrams, and more. In this article, we will give you a comprehensive guide on what Microsoft Visio 2016 is, how to get it for free, and how to use it effectively.
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What is Microsoft Visio 2016?
Microsoft Visio 2016 is a diagramming and vector graphics application that helps you communicate information visually. It is designed for both casual and professional diagrammers who need to create, edit, and share diagrams.
A brief history of Visio
Visio was first introduced in 1992 by the Shapeware Corporation, later renamed as Visio Corporation. It was acquired by Microsoft in 2000 and became a part of the Microsoft Office suite. Since then, Visio has been updated regularly with new features and improvements. The latest version of Visio is Visio 2021, which was released in October 2021. However, in this article, we will focus on Visio 2016, which was released in September 2015 along with Microsoft Office 2016.
The main features and benefits of Visio 2016
Visio 2016 offers many features and benefits that make it a great choice for diagramming. Here are some of them:
It has a simple and intuitive user interface that lets you access various tools and options easily.
It has a wide range of templates and shapes for different types of diagrams, such as cross-functional flowcharts, network diagrams, cloud architecture, UML diagrams, org charts, and more.
It allows you to connect your diagrams to data sources from internal and external sources, such as Excel, SharePoint, SQL Server, Azure, and more. You can also visualize your data in your diagrams by using data graphics and icons.
It supports collaboration and sharing by letting you save your diagrams in the cloud, work with others in real-time in the Visio web app or in Teams, and publish your diagrams to the web or PDF.
It has advanced capabilities such as layers, containers, validation rules, subprocesses, data linking, information rights management (IRM), and more.
How to get Microsoft Visio 2016 for free?
If you are interested in trying out Microsoft Visio 2016 without paying anything, you have a few options. Here are some of them:
The options for downloading Visio 2016
You can download the , which allows you to view or print Visio files for free without installing the full version of Visio. However, you cannot edit or create diagrams with this option.
You can access the , which is included with all commercial SKU of Microsoft 365. You can create general purpose diagrams with simple templates and shapes in any browser. However, you cannot use the advanced features or desktop app with this option.
You can sign up for a . You can use the full-featured Visio desktop app and web app for 30 days. However, you need to provide your credit card information and cancel before the trial ends to avoid being charged.
You can download a standalone versions. You can use the Visio desktop app for 60 days. However, you need to sign in with a Microsoft account and activate the product with a product key.
The pros and cons of each option
Option
Pros
Cons
Visio Viewer
- Free and easy to use- Compatible with most Visio files- No installation required
- No editing or creating capabilities- Limited viewing options- Requires Internet Explorer browser
Visio web app
- Free with Microsoft 365 subscription- Accessible from any browser- Supports collaboration and sharing
- No advanced features or desktop app- Limited templates and shapes- Requires Internet connection
Visio subscription plans free trial
- Full access to Visio desktop app and web app- Includes advanced features and cloud services- No product key required
- Requires credit card information- Only lasts for 30 days- May not be compatible with older Visio files
Visio standalone versions free trial
- Full access to Visio desktop app- Includes advanced features and offline mode- Compatible with older Visio files
- Requires Microsoft account and product key- Only lasts for 60 days- No cloud services or web app
How to use Microsoft Visio 2016?
Once you have downloaded and installed Microsoft Visio 2016, you can start creating diagrams with it. Here are some basic steps to follow:
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The basics of creating diagrams with Visio 2016
Open Visio 2016 and choose a template from the categories on the start screen. You can also search for a template online or create a blank drawing.
Add shapes to your diagram by dragging them from the Shapes pane on the left side of the screen. You can also use the Quick Shapes toolbar at the top of the screen to access frequently used shapes.
Connect shapes by using the connectors that appear when you hover over a shape. You can also use the Connector tool on the Home tab to draw custom connectors.
Add text to your shapes by double-clicking on them or using the Text tool on the Home tab. You can also add text boxes, callouts, titles, and labels to your diagram.
Format your shapes, connectors, and text by using the tools on the Home tab or the Format Shape pane on the right side of the screen. You can change the color, size, style, alignment, and other properties of your diagram elements.
Save your diagram by clicking on the File tab and choosing Save or Save As. You can save your diagram as a Visio file (.vsdx) or as another file format, such as PDF, PNG, JPG, or SVG.
Share your diagram by clicking on the File tab and choosing Share. You can share your diagram via email, OneDrive, SharePoint, Teams, or as a link.
The advanced tips and tricks for using Visio 2016
If you want to take your diagramming skills to the next level, you can try some of these advanced tips and tricks for using Visio 2016:
Add data to your shapes by clicking on the Data tab and choosing Data Selector. You can connect your shapes to data sources such as Excel, SharePoint, SQL Server, Azure, and more. You can also visualize your data in your shapes by using data graphics and icons.
Create layers in your diagram by clicking on the Home tab and choosing Layers. You can use layers to organize your shapes into groups, hide or show certain elements, lock or unlock them, and apply different formatting.
Validate your diagram by clicking on the Process tab and choosing Check Diagram. You can use validation rules to check if your diagram follows the standards and best practices for your diagram type. You can also create your own validation rules or use the ones provided by Visio.
Create subprocesses in your diagram by clicking on the Process tab and choosing Subprocess. You can use subprocesses to break down complex processes into smaller and more manageable parts. You can also link your subprocesses to other diagrams or files.
Link your diagram to other Office files by clicking on the Insert tab and choosing Object. You can link your diagram to Word, Excel, PowerPoint, or other files and update them automatically when the source file changes.
Protect your diagram by clicking on the File tab and choosing Info. You can use information rights management (IRM) to restrict access, editing, printing, or copying of your diagram. You can also add a password, a digital signature, or a watermark to your diagram.
Conclusion
Microsoft Visio 2016 is a powerful and versatile diagramming software that can help you communicate information visually. It has many features and benefits that make it a great choice for both casual and professional diagrammers. You can get Microsoft Visio 2016 for free by using one of the options we discussed in this article, such as the Visio Viewer, the Visio web app, or the free trials of the Visio subscription plans or standalone versions. You can also use some of the basic and advanced tips and tricks we shared in this article to create, edit, and share diagrams with Visio 2016.
We hope you found this article helpful and informative. If you have any questions or feedback, please feel free to leave a comment below. If you want to learn more about Microsoft Visio 2016, you can check out some of the resources we listed below. Thank you for reading!
Resources
FAQs
What are the system requirements for Microsoft Visio 2016?The system requirements for Microsoft Visio 2016 are as follows:- Operating system: Windows 7 or later- Processor: 1 GHz or faster x86- or x64-bit processor with SSE2 instruction set- Memory: 2 GB RAM- Hard disk: 3 GB available disk space- Display: 1280 x 800 screen resolution- Graphics: Graphics hardware acceleration requires a DirectX 10 graphics card- Additional requirements: Internet connection, Microsoft account, product activation
What are the differences between Visio Plan 1, Visio Plan 2, Visio Standard 2016, and Visio Professional 2016?The differences between the different versions of Microsoft Visio 2016 are as follows:- Visio Plan 1: This is a cloud-based subscription plan that includes access to the Visio web app and 2 GB of OneDrive storage. It costs $5 per user per month.- Visio Plan 2: This is a cloud-based subscription plan that includes access to the Visio desktop app, the Visio web app, and cloud services such as data linking and data visualization. It also includes access to all the latest features and updates. It costs $15 per user per month.- Visio Standard 2016: This is a standalone version of the Visio desktop app that includes basic features for creating general purpose diagrams. It costs $299.99 for a one-time purchase.- Visio Professional 2016: This is a standalone version of the Visio desktop app that includes advanced features for creating professional diagrams. It also includes access to online templates and shapes. It costs $589.99 for a one-time purchase.
How can I upgrade from an older version of Microsoft Visio to Microsoft Visio 2016?If you have an older version of Microsoft Visio, such as Visio 2010 or Visio 2013, you can upgrade to Microsoft Visio 2016 by purchasing one of the subscription plans or standalone versions we mentioned above. You can also download and install the , which allows you to open and save files in the new file format (.vsdx) used by Microsoft Visio 201 6 and later versions. However, you will not be able to use the new features or cloud services that are available in Microsoft Visio 2016.
How can I learn more about Microsoft Visio 2016?If you want to learn more about Microsoft Visio 2016, you can use some of the following resources:- The , which provide comprehensive and in-depth information on how to use Visio 2016 effectively.
What are some alternatives to Microsoft Visio 2016?If you are looking for some alternatives to Microsoft Visio 2016, you can try some of these diagramming software:- , which is an online diagramming software that allows you to create simple and professional diagrams. It also has a collaboration and sharing feature.
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